5 Office Furniture Purchasing Mistakes to Avoid

Shopping around for your office furniture may appear to be a relatively easy process. However, there is much more to it than just choosing the items that offer the most comfort and the best looks and a number of factors should be considered if your aim is to get real value for your money. Avoiding these five common mistakes can help you save money, improve work productivity and boost employee satisfaction when buying the right office furniture:

1. Choosing Price Over Value

Everyone loves a great deal, and there is no shame in haggling when shopping for the essentials. Just remember that “the cheaper the better,” notion doesn’t apply when it comes to choosing the right furniture for your office. Cheap implies the furniture is made of low-quality materials and is very probably produced in massive volumes. This essentially means that the furniture won’t last as expected and will end up costing you time and money over time.

Takeaway

Avoid falling into the trap of the cheap red price tag when shopping around for your new office furniture. Your new furniture is a substantial investment, and it’s expected to yield returns, both financially and physically in the long run.

2. Purchasing Without a Plan

Knowing what kind of office furniture you want before you go out shopping will save you a lot of time. Sometimes, when frustration kicks in, a lot of people get lured into making rash decisions on items which they, of course, regret in the long run.

Takeaway

Assessing your needs is the first step to success. Do you want flexibility when you work? (Being able to stand and sit while you work). Are you after a cabinet that will complement your desk—by of course providing storage space? You may also want to assess and know what’s the best feature missing in your past furniture that you’d like the new one to exhibit. Maybe it's the lack of adequate back support or the surface is easily stained or scratched, for example. Of course, it’s fun to make decisions based on trending items. However, you may want to consider buying stylish and timeless office furniture—which might be the better decision rather than later wishing you hadn’t purchased that stained glass desk.

3. Choosing Style vs. Comfort

It's often said that “beauty is a pain” and indeed it can be. But that doesn’t apply here. In reality, comfort plays a major role when it comes to enhancing the overall productivity of employees in an office setting, and having an ergonomically sound workspace is the best way of achieving that ultimate comfort. You may be tempted to opt for a more aesthetic look, but remember, if it doesn’t meet your physical needs or those of your employees, it could mean a blow to your business productivity and performance.

Takeaway

The good news is that the furniture manufacturing companies have made furniture options that are comfortable, stylish, and ergonomically sound more accessible than ever before. Shop around for furniture that has been designed and tested to offer adequate physical support. Most companies today provide workstations, chairs, desks and other essential items with style and ergonomics foremost in mind.

4. Forgetting True Cost of Ownership

It’s normal for most people to forget that the furniture’s price tag isn’t the only cost you’re to incur on the furniture throughout the buying and installation phase. It’s crucial to also budget for the additional items like packaging and handling costs, freight charges, taxes, and any other assembly or installation charges that may be tacked on.

Takeaway

When shopping for your office furniture, ensure you consult with your vendor on the total purchase costs as this will help you to avoid any credit card surprises.

5. Buying Without a Growth Mindset

One of the biggest mistakes often committed by most organizations is purchasing with no future growth plans in mind—which is the case when they buy office furniture in bulk (for office furnishing purposes) or just a few pieces.  They eventually end up with non-adaptable furniture that appear mismatched throughout the entire office and could give the impression that you’re working in different companies.

Takeaway

When purchasing your office furniture, always go for movable and customizable pieces which can be easily reconfigured to suit your changing needs. Also, ensure that they look good all across the organization. Most companies (ours being an example) have cohesive furniture collections hence allow for growth at your own pace.

Final Tip: When is the best time to buy new office furniture?

When your office space no longer fits your business and there is no available room for expansion in the building, then this is where office relocation remains the best option. You’ll have to pack all those heavy files, disassemble all your existing fixtures and technology, as well as the furniture, with the hope that they’ll fit well in your new office. That is unless you opt to take advantage of your office relocation to acquire new office furniture while leaving existing items behind.

It’s a good idea to procure new furniture when you relocate to a new office. From the design perspective, it offers your business a clean slate, and the only limit is your imagination and your preferred choice of workplace solutions and branding. Outfit your new workspace/location with the best furniture while ensuring that each department is strategically placed, and remember to account for the right number of staffers.

Planning Ahead Saves Time and Money

However easy the process of buying office furniture may sound, the best thing is to plan ahead. Before you consider signing a new lease, ask for space planning services from your interior designer, as this helps in the layout of your office space. They can offer you a plan for materials and furniture that will suit your budget.

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